Job descriptions for open leadership roles

Here are the open positions on the spring fundraiser planning committee:

Volunteer Coordinator

Duties:

• Recruit Fundraiser and publicity volunteers using internet tools, email, and personal networking.
• Liaise between other committee members and volunteers.
• Clearly explain volunteer duties.
• Welcome volunteers to DACP.
• Supervise volunteers at the fundraiser
• Attend Fundraiser planning committee meetings and communicate challenges and needs to committee members.
• Help with event publicity/other tasks as needed.

Time commitment:

• 4 hours/week
• 6-7 hours/week on weeks that events occur.

Development Specialist

Duties

• Procure donations or supervise volunteers to procure donations of art supplies and items for auction.
• Plan and run art auction aspect of DACP fundraiser: logistics including cash box and credit card payments, bidding sheets; supervise volunteers to  make auction run smoothly.
• Set up and manage auction payment options.
• Keep records of donations and payments.
• Write thank you letters to donors, or coordinate volunteers to write thank you letters.
• Help with event publicity/other tasks as needed.
• Attend committee meetings.

Time commitment

• 4-6 hours/week through mid April
• possibly 8 hours the week of the event.

Hospitality Coordinator

Duties

• Procure food, beverage, and paper goods donations for Fundraiser.
• Coordinate pickup of food and beverage donations.
• Plan and run food and beverage setup and cleanup at the fundraiser; supervise 1-3 volunteers.
• Attend Fundraiser planning committee meetings and communicate challenges and needs to committee members.
• Help with event publicity/other tasks as needed.

Time commitment

• 2-4 hours/week
• 6+ hours the week of the fundraiser

Outreach Coordinator

Duties

• Advertise art classes and fundraiser event using online tools, personal networks, and postering
• Organize at least one postering party to canvass neighborhoods
• Post event details to community calendars and list in radio event calendars
• Attend fundraiser planning committee meetings and communicate challenges and needs to other committee members.

Time commitment

• 2-4 hours/week

Kids’ Crafts Leads

Duties

• Plan an art/craft activity for a wide range of ages and abilities.
• Write up instructions for the activity.
• Plan craft setup; supervise setup and cleanup volunteers.
• Direct 1-2 volunteers.
• Explain craft instructions to children and youths.
• Help participants with crafts as needed.
• Supervise children
• Be flexible about how and who participates.
• Clean up craft area within the time frame of the event.
• Attend one or two planning committee meetings a few weeks before the event.

Time commitment

• 4-6 hours planning
• About 5 hours on the day of the event

Interested? Want to know more? Check out our previous post on this committee and please contact Kathy Coleman at or 503-238-0723 (voice) if you can join our planning committee.